Event Planning Stages Where Creativity Meets Convenience

Event planning is a daunting challenge; one wrong move and your entire plan can be in utter disarray. Therefore, you need to follow a few event planning stages to execute the dream occasion of a wedding or birthday you desire. Moreover, any type of occasion related to business or informal gathering goes through the five event planning stages. You may also collectively call it the "event management process."

What are the five event planning stages?

The five event planning stages are:

1. Perform research and set goals
2. Design the event
3. Brand the event/ Send invitations
4. Coordination
5. Evaluation

1. Perform research and set goals

Setting goals for your event and performing thorough research is the first event planning stage. Now, you must be wondering how to set goals and how to do research. Well, this event planning stage is a bit time-consuming but also fruitful. Firstly, you must look into several venues that meet your expectations. Selecting a venue depends on the event date, or you can later decide the date according to the venue. Then, you need to determine whether you will plan RSVP, invitation cards, and seating arrangements through event management software or prefer a manual process.

Your goals should include:

• Financial budgeting
• List of the people you are inviting

2. Design the event

Designing the event is one of the most crucial event planning stages. It requires a lot of critical thinking, communication, and creativity. Moreover, this is the stage where you set the tone or theme of the event. 

Finalize the venue at this point and start working on the designs with a working team. You can assume a management role by assigning tasks to various people on the team so that you can avoid getting bogged down in the tiny details of event preparation. Every member of your team will add something to the overall scheme. Try to make sure that all designs and elements match with the theme of the event. For instance, consider using more somber colors and sophisticated music for a formal gathering. 

3. Brand the event/ Send invitations

After putting effort into designing the occasion, one of the third event planning stages is branding the event or sending invitations. If you are planning a corporate event, you need to run a marketing campaign. Telling people the ways in which your event is unique will attract the audience. And if you are planning a wedding ceremony or birthday party, then you need to send invitations to your loved ones. 

4. Coordination

Now comes another vital phase without which your event planning is impossible. Coordinating with the team members to keep a check on the progress of your occasions should be the host's top priority. Make sure that everyone is aware of the event, its date, and venue. Confirming specifics, like the rehearsal or setup schedule, can also fall under the coordination stage.

5. Evaluation

The evaluation stage begins after the event is over. As a matter of fact, not all event planners or hosts consider this stage necessary and thus disregard it. Evaluation encapsulates feedback and team discussions. For corporate event feedback, consider formal surveys like sending forms through email or handing out a survey paper before the attendees leave.

Moreover, team discussions involve reviewing how well the event went. The two topics mainly discussed during the evaluation are what mistakes should not be repeated and where the event lacked.

Creativity meets convenience

The above-mentioned event planning stages are what make your event flawless and easy to manage. In this technological era, creativity emerges when most work is done online, such as sending invitations, RSVPs, guest tracking, etc. Step into a world where event planning is an art effortlessly brought to life with ClickInvitation.com. We blend creativity and convenience to make every event a masterpiece.